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Tax Planning & Preparation | AccounteraPro
AccounteraPro
Tax Summary · 2024
$18,420
Total Tax Saved
↓ 34% vs prior year
Deductions Found
QBI (Sec 199A)$12,200
Home Office$3,800
Vehicle$2,420
Filing Status
Filed ✓
Federal + 3 State Returns
3 days early
Quarterly Estimates
Q1 Apr 15Paid
Q2 Jun 15Paid
Q3 Sep 15Paid
Q4 Jan 15Upcoming
Tax Planning & Preparation

Pay Less Tax,
Legally. Strategically. Every Year.

We don't just file your taxes — we architect a year-round strategy that shrinks your bill, captures every deduction, and keeps you compliant across federal and state.

IRS Authorized
AICPA Member
Year-Round Strategy
All 50 States
$50M+ Saved
We File For
S-Corps & LLCs Sole Proprietors Real Estate Investors E-commerce Sellers Medical Practices C-Corporations Partnerships S-Corps & LLCs Sole Proprietors Real Estate Investors E-commerce Sellers Medical Practices C-Corporations Partnerships

Four Pillars of Winning
Tax Strategy

Our CPAs use a proven four-pillar framework that legally minimizes your tax burden year after year.

Plan Ahead, Pay Less

Most accountants react at tax time. We work all year to reduce your bill before it ever gets built. Quarterly strategy sessions, mid-year projections, and real-time adjustments mean no surprises in April.

Quarterly estimated tax planning & payments
Year-round income & expense projections
Tax-loss harvesting strategy
Retirement contribution optimization (SEP-IRA, Solo 401k)
Capital gains deferral strategies
$34k
Avg. annual savings
ROI on service fee
Tax Before Strategy$48,200
Tax After Planning$14,800
Savings$33,400

Every Dollar You Deserve

The IRS won't remind you about deductions you missed. Our CPAs systematically hunt every legitimate deduction available to your business — many clients discover missed deductions worth thousands from prior years.

Section 179 & bonus depreciation
Home office & vehicle deductions
R&D tax credits for eligible businesses
Health insurance & HSA optimization
Travel, meals & entertainment (properly documented)
47+
Deduction categories reviewed
$8.2k
Avg. missed deductions found
Section 179 / Depreciation$18,400
Home Office & Vehicle$6,200
Retirement Contributions$12,000

The Right Structure Saves Thousands

How your business is structured legally determines how much tax you pay. An LLC taxed as an S-Corp can save a $200k earner over $15,000 a year in self-employment taxes alone. We analyze and recommend the optimal structure.

Sole Prop → LLC → S-Corp conversion analysis
Self-employment tax reduction strategies
Reasonable salary determination for S-Corps
Multi-entity structuring for asset protection
State tax nexus optimization
$15k+
SE tax saved via S-Corp
72%
Clients restructured
Sole Prop (15.3% SE tax)$30,600
S-Corp (optimized salary)$15,300
Annual SE Tax Savings$15,300

Sleep Easy. We've Got You Covered.

We don't just file accurately — we build an audit-proof documentation fortress around every return we prepare. If the IRS ever comes calling, we represent you directly at no extra charge.

IRS audit representation included
6-year document retention & organization
Pre-filing deduction substantiation review
Red flag detection before filing
State & federal notices handled for you
0
Penalties ever assessed
98%
Audit outcomes favorable
Documentation Coverage100%
Audits Resolved Favorably98%
Client Satisfaction99.4%

Never Miss a Deadline Again

We track every federal and state filing date for you — and act on them proactively, months in advance.

January
W-2s & 1099s Due
Distribute W-2s to employees and 1099s to contractors. Q4 estimated tax payment.
Jan 31
February
Prep & Gather
Tax document collection, prior year review, and strategy session with your CPA.
Ongoing
March
Partnership & S-Corp
Form 1065 (partnerships) and 1120-S (S-Corps) due. We file early to avoid K-1 delays.
Mar 15
April
Tax Day + Q1 Estimate
Individual (1040) & C-Corp (1120) returns due. Q1 estimated payment due. We file yours weeks early.
Apr 15
May
Mid-Year Review
Proactive income projection & tax liability update. Strategy adjustments if business has shifted.
Ongoing
June
Q2 Estimated Tax
Second quarter estimated payment. Foreign income filers deadline. Extended returns checklist.
Jun 15
July
Mid-Year Checkup
Retirement contribution review. Equipment purchase timing strategy for Section 179 maximization.
Ongoing
August
Extended Returns Due
Extended partnership & S-Corp returns (Form 1065 / 1120-S) deadline.
Sep 15
September
Q3 Estimated + Extended
Q3 estimated payment. Year-end purchase & expense timing planning begins.
Sep 15
October
Extended 1040s Due
Extended individual returns deadline. Final SEP-IRA contribution window for the year.
Oct 15
November
Year-End Strategy
Accelerate or defer income, bonus depreciation timing, charitable giving strategy, last retirement contributions.
Critical month
December
Close Strong
Final expense timing, year-end payroll adjustments, document prep, and next-year strategy roadmap.
Dec 31

Check Off What Applies
to Your Business

Click any deductions that apply to your situation — watch your potential savings grow in real time on the right.

All
Office
Vehicle
People
Retirement
Home Office Deduction
Dedicated workspace in your home
~$2,800
Business Vehicle Mileage
IRS rate: 67¢/mile in 2024
~$6,200
SEP-IRA Contributions
Up to 25% of net self-employment income
~$12,000
Health Insurance Premiums
Self-employed health insurance deduction
~$4,800
Software & Subscriptions
Business tools, cloud services, apps
~$3,200
Section 179 Equipment
Immediate expensing of equipment & assets
~$18,400
Professional Services
Legal, accounting, consulting fees
~$5,600
Business Travel Expenses
Flights, hotels, conferences
~$2,200
Solo 401(k) Contributions
Employee + employer contributions
~$7,200
Marketing & Advertising
Ads, website, branding costs
~$1,800
Estimated Tax Savings
$0
Select deductions to see your estimate (at 25% tax rate)
0%
selected
← Select deductions $0

Every Form. Every Filing.
Every Jurisdiction.

From simple sole-prop returns to complex multi-state corporate filings — we file them all.

Form 1040
Individual income tax
Personal
Form 1120-S
S-Corporation return
Business
Form 1065
Partnership return
Business
Form 1120
C-Corporation return
Business
Schedule C
Sole proprietor / freelancer
Personal
Schedule E
Rental / real estate income
Personal
Form 941 / 940
Payroll tax filings
Payroll
W-2 / 1099
Employee & contractor forms
Payroll
State Returns
All 50 states covered
Multi-State
FBAR / Form 114
Foreign accounts reporting
International

Built for Every Business
Owner's Situation

Our tax strategies are tailored to exactly where you are in your business journey.

FY
Freelancer / Sole Proprietor

Self-Employed & Paying Too Much

You're writing checks to the IRS every quarter and wondering where it all goes. We restructure your filing to slash self-employment tax and find every deduction.

What we solve for you
15.3% SE tax reduction via S-Corp election
Home office, software & travel deductions
Quarterly estimates — never overpay again
$8,400
Average first-year savings
GC
Growing LLC / S-Corp

Revenue Growing, Tax Bill Too

You're scaling fast but your tax liability is scaling faster. We build a comprehensive strategy to protect your margins as you grow without a full-time CFO.

What we solve for you
Section 199A QBI deduction maximization
Equipment & depreciation timing strategy
Multi-state nexus & apportionment planning
$22,800
Average annual savings
RE
Real Estate Investor

Rental Income Without the Rental Tax Headache

Real estate tax is a specialty — depreciation, cost segregation, 1031 exchanges. We use every legal tool available to shield your rental income and capital gains.

What we solve for you
Cost segregation & accelerated depreciation
1031 exchange planning & compliance
Short-term rental tax rules (STR / Airbnb)
$31,000
Average annual savings

Real Money Saved.
Real Business Owners.

"They caught a $12,000 cost segregation study opportunity on my rental property that my old accountant completely missed for 3 years."
JL
James Liu
Real Estate Investor — Seattle, WA
"The quarterly strategy calls alone are worth the fee. We adjust our estimated payments in real time — no more big April bills."
SA
Sofia Alvarez
CEO, Bloom Digital — Miami, FL
"IRS sent a notice last March. AccounteraPro had it resolved in 10 days with zero penalties. Absolute peace of mind."
DK
Dr. David Kim
Medical Practice Owner — Chicago, IL

From Sign-Up to Filed —
In 5 Simple Steps

A streamlined, transparent process with your CPA guiding you every step.

STEP01
Free Tax Review Call
30-minute call with a CPA to understand your business, current filing situation, and tax pain points.
STEP02
Document Collection
We send a customized document checklist. Upload securely to our portal — we handle the rest.
STEP03
CPA Strategy Review
Your CPA analyzes your situation, identifies deduction opportunities, and builds your tax strategy.
STEP04
Review & Approve
We walk you through your return, explain every line, and answer your questions before you sign.
STEP05
Filed & Done
We file electronically and confirm receipt. Then we start planning your next year's strategy immediately.

Common Questions,
Straight Answers

What's the difference between tax planning and tax preparation?

Tax preparation is filing your return — it's reactive, looking backward at what already happened. Tax planning is proactive strategy — working all year to legally minimize what you'll owe before it's due. We do both, but the planning is where clients save the most money.

What documents do I need to provide?

We send you a customized checklist based on your specific business type. Typically: prior year returns, income statements, expense records, bank statements, and any 1099s or W-2s. We make document collection painless through our secure upload portal.

How do you reduce my self-employment tax?

The most powerful strategy is electing S-Corp status for your LLC. Instead of paying 15.3% self-employment tax on all your net income, you pay yourself a "reasonable salary" (subject to payroll tax) and take the rest as distributions (not subject to SE tax). On $200k income, this can save $10,000–$18,000 annually.

How much does tax preparation cost?

Pricing depends on the complexity of your return. Sole proprietor / Schedule C returns start at $399. S-Corp or partnership returns start at $899. We always quote upfront — no surprise bills. And every client gets a free initial consultation so we can scope your needs precisely.

What happens if I get audited?

We represent you directly before the IRS at no additional charge for returns we prepared. Our CPA communicates with the IRS on your behalf, organizes all required documentation, and fights to protect your position. 98% of our audit cases resolve favorably.

Do you handle multi-state tax filings?

Yes. We file in all 50 states and handle nexus analysis for businesses with multi-state presence. This is especially important for e-commerce, SaaS, and remote teams. We also track state-specific rule changes and proactively update your strategy.

Can you help with prior years' back taxes?

Absolutely. We handle unfiled prior-year returns, amended returns to recover overpaid taxes, and IRS installment agreements for tax debts. Many clients discover they're owed refunds from prior years once we review their old returns. We've recovered refunds going back 3 years for clients who overpaid.

Is there a free consultation?

Yes — always. Your first 30-minute call with a CPA is completely free. We'll discuss your situation, identify obvious savings opportunities, explain our process, and give you a quote. No pressure, no sales tactics. Just real information to help you decide.

Stop Overpaying.
Start Keeping More.

Every month you delay is money left on the table. Our CPAs are ready to build your custom tax strategy — starting with a free 30-minute review.

Free 30-minute tax strategy review
Upfront pricing — no surprise invoices
IRS audit representation included
Year-round strategy, not just April filing
$50M+ in client tax savings and counting
Get Your Free Tax Review
A CPA will reach out within 1 business hour.
No obligation. 100% confidential. Responds within 1 business hour.