We take full ownership of your payroll — from direct deposits and payroll taxes to W-2s and compliance — so you never miss a deadline or pay a penalty again.
Every payroll cycle follows the same precise 6-step process — ensuring accuracy, compliance, and on-time payment without fail.
Employee hours, salaries, and any changes are synced from your HR system or submitted via our portal.
Regular pay, overtime, bonuses, commissions, and PTO are computed with full accuracy.
Federal & state withholding, FICA, garnishments, benefits, and 401(k) are all calculated and withheld.
Every payroll run is reviewed by your dedicated CPA before any money moves. Zero errors guaranteed.
Funds hit employee accounts on payday. Digital pay stubs are automatically distributed.
Payroll taxes are automatically remitted to federal and state agencies on the required schedule.
Whether you run payroll weekly, bi-weekly, or monthly — for employees or contractors — we handle every calculation, every deduction, and every deposit with zero errors.
Payroll tax failures are the #1 cause of IRS penalties for small businesses. We handle every federal and state deposit, filing, and reconciliation — so you're always in the clear.
Managing benefits deductions manually is error-prone and time-consuming. We automate every pre-tax and post-tax deduction so your employees get the right net pay every time.
Every pay frequency has unique compliance requirements. We adapt to your preferred schedule and handle all the deadlines.
Employees submit hours. We collect and verify all data.
Calculations, deductions, and CPA review completed.
Direct deposits land. Pay stubs distributed. Tax remittance filed.
Best for: Hourly workers, construction, hospitality, and industries with variable hours where employees prefer frequent pay.
Time tracking, PTO, bonuses, and exceptions submitted and verified.
Full payroll calculated, taxes computed, CPA signs off.
Deposits made, taxes remitted, payroll reports archived.
Best for: The most popular schedule in the US — ideal for businesses with a mix of hourly and salaried employees. Simple, predictable, and cost-effective.
Covers the 16th–31st of prior month. Benefits aligned to month start.
We track varying day counts per cycle — months have different lengths, we handle it all.
Covers the 1st–15th. Easy benefits alignment for monthly premiums.
Best for: Salaried employees and professional services firms. Benefits and deductions align cleanly with monthly billing cycles.
Final salary amounts, bonuses, and adjustments collected for the full month.
Full-month payroll computed. CPA reviews. All deductions finalized.
Deposits and tax filings processed. Monthly reports delivered.
Best for: Executive and management-level salaried staff. Simplest to administer and lowest processing cost. Common in nonprofits and professional partnerships.
The IRS levied over $4.8 billion in payroll tax penalties last year. Every one of our clients avoided that list. Here's why.
All federal payroll tax returns filed on schedule, every quarter, without exception.
We track every state's specific deposit schedule and due dates — proactively.
State new hire reports filed within required timeframes to stay garnishment-compliant.
All year-end forms prepared, distributed to employees, and filed with SSA/IRS by January 31.
If we ever cause a penalty through our error, we pay it. Full stop. No exceptions.
"Before AccounteraPro, I was manually running payroll at 11pm the night before payday. Now it just happens — automatically, correctly — every single time. I didn't realize how much mental energy this was costing me."
"We got an IRS notice for late 941 deposits from our old payroll provider. AccounteraPro resolved it, got the penalty abated, and we've been penalty-free for 2 years since. The peace of mind is worth every dollar."
"We operate in 4 states with employees in each. Managing multi-state payroll compliance ourselves was a nightmare. AccounteraPro handles all four states perfectly. I don't even think about it anymore."
"Switched from a major payroll software that kept making errors. AccounteraPro onboarded us in 3 days, ran our first payroll perfectly, and my employees actually thanked me for getting their pay stubs on time."
"Our restaurant has tipped employees, fluctuating hours, and tip credit rules that are different by state. AccounteraPro handles every complexity perfectly. Eighteen months, zero payroll errors."
No per-employee surprise fees hidden in the fine print. One transparent monthly rate that includes everything.
All plans include penalty-free guarantee, CPA review, and 30-day money-back guarantee. Cancel anytime.
Everything you need to know before switching your payroll to AccounteraPro.
We can have your first payroll running within 3–5 business days of sign-up.
Get Started FreeMost clients are fully onboarded and running payroll within 3–5 business days. We collect your employee data, prior payroll records, and tax ID information, then set everything up in our system. Your first payroll run with us is typically within the first week of sign-up.
If we make an error, we fix it immediately at no cost — including any penalties or interest that result from our mistake. Our penalty-free guarantee is unconditional. In our 15+ years, we have never had a client pay an IRS penalty due to our error.
Yes. Tipped employee payroll is a specialty area — we handle tip credits, FICA tip credits, tip pooling compliance, and Form 8846. We work with restaurants, hospitality, and service businesses regularly and understand every nuance of tip reporting requirements.
Absolutely. Our Growth and Enterprise plans include 1099 contractor payments via direct deposit or check, 1099-NEC filing at year-end, and proper classification guidance. We also advise on employee vs. contractor classification to protect you from IRS reclassification risks.
Multi-state payroll is one of our core competencies. We handle state registration, unemployment insurance, state income tax withholding, and all local taxes across all 50 states. We also advise on nexus implications when you hire your first employee in a new state.
Yes. Employees get secure portal access to view and download their pay stubs, W-2s, and tax forms anytime. The portal is mobile-friendly and accessible 24/7. Employees no longer need to contact you or HR for basic payroll documents.
Join 2,400+ businesses that handed off their payroll and never looked back. First run within 5 days — guaranteed.